New Scout Information

Welcome to Troop 2012!  If you’re just joining, here are some things you’ll want to know.  Click to CONTACT US.

How To Join Uniforms & Handbook Be Prepared
Camping Scout E-mail What To Expect
Troop Structure Joining Dues  PowerPoint


1. Please bring your Youth Application and Joining Dues to any Troop Meeting (checks payable to “Troop 2012”).

  • Youth and Adult applications may be given or e-mailed to Gina.  Be sure the application is signed in all the appropriate places.
  • Joining Dues may be paid via check (to “Troop 2012”) or online.  Checks can be placed in the “Purple Box” or given to Gina.  Please write your scout’s name in the memo portion.  Once dues are paid, scouts may receive their joining kit.  The rate is as follows:

Webelos Crossovers – $60

Transferring Boy Scouts – $40

New Scouts – $122 or $110 (w/o Boys Life magazine)

2. Start attending Troop Meetings.  You can start right away!  The Troop meets four (4) Tuesdays a month from 6:50pm-8:30pm in the Arcola UMC Chapel, from mid-September to mid-June.

3. Let us know when your crossover ceremony is so we can be prepared to receive your scout.

4. Troop 2012 requires at least 1 parent from every family have Youth Protection Training. This is a 30-minute online test, renewed every 2 years. Once complete (or if you already have a valid certification), please e-mail your certificate to Gina.
The Troop encourages at least one parent to be involved in the scouting experience.  Parent involvement greatly increases a scout’s chances of becoming an Eagle Scout.  Although parent involvement is not currently required by the Troop, it may be in the future to ensure the success of all our scouts and the troop as a whole.

5.  Scouts will also need to complete Medical Form Part A & B upon joining.  This form is required for attending Troop outings.  All scouts must complete Medical Form Part C annually if attending summer camp.

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The Troop provides: neckerchief, epaulets (green shoulder loops), troop number patch, handbook, and patrol patch.

Some of these items you may already have as a Webelos, like the NCAC patch, World Crest patch, or khaki BSA shirt.  But the following are the Scout’s responsibility to purchase:

  • SHIRT:  A khaki BSA shirt is required.  If you are purchasing a new one, the short-sleeved suplex nylon is recommended.  You can always wear a long sleeved shirt underneath it in cold weather.
  • PANTS:  Recommended, not required.  Convertible or switchback scout pants can be purchased online or at the Scout Shop.
  • SLIDE:  Scouts chose their own neckerchief slide.  There is no Troop or rank slide.  Scouts may purchase one or make their own.  While they are deciding, they may tie their neckerchief or use their Webelos slide temporarily.
  • COUNCIL PATCH:  Our troop is part of the National Capital Area Council (NCAC).  This is the shoulder patch required for our unit.
  • WORLD CREST:  This is a universal scout patch placed over the left pocket on all scout uniforms.  Click Here to see where patches are placed.

Class BCLASS B T-SHIRTS:  Recommended.  These are Troop T-shirts worn during warm weather campouts, during Summer Camp, and when performing a manual labor service projects.  They are ordered every Spring by the Troop.  Cost depends on the number ordered but usually run about $15.  Families will receive a notice when an order will be placed.  Shirts are available for purchase by scouts as well as their family members.  Most scouts have 2 class B T-shirts to wear at Summer Camp.  Most adult leaders also have Class B T-shirts.

HANDBOOK COVER:  Although the handbook is provided by the Troop, it’s important to remember Scouts will have ONE handbook for the duration of their Boy Scout experience. This book is VERY important for Eagle Scout candidates. It must be presented with all Scoutmaster signatures during the Board of Review. If the book is lost, so are all the signatures for every rank requirement that has been completed. As the book will usually accompany scouts on their campouts, a handbook cover is HIGHLY recommended.

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Part of being a Boy Scout is living the Scout Oath, Scout Law, and the Scout Motto: “Be Prepared”. Scouts learn to be responsible for their own choices. Parents can help by providing the tools they need to succeed. The following items are highly recommended to help scouts keep track of their achievements:

  • Scout bag – a small mesh backpack or other bag dedicated to scout meeting material like handbook, binder, pen/pencil
  • 1″ Three-ring binder – for loose leaf paper to take notes and to hold “Blue Cards”
  • Trading card sleeve – to store Merit Badge Blue Cards   

There are over 135 merit badges available for a scout to earn.  Thirteen of them are required for Eagle Scout.  When a scout completes Merit Badge requirements, they have their Blue Card signed by the Merit Badge Counselor and the Scoutmaster.    SCOUTS ARE RESPONSIBLE FOR RETAINING THEIR MERIT BADGE BLUE CARDS for as many years as the are in scouts.  If a scout looses their Blue Card, they must redo the Merit Badge requirements and earn a new one (and it’s no small potatoes).   It is recommended scouts keep their blue cards and other earned cards, like Totin Chip or Fireman Chit in the trading card sleeves in their binder.

For more information about Merit Badges and Blue Cards, select “Advancement” from the menu bar, then “Merit Badges”.

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Our Troop offers camping opportunities 10+ months a year. Being a “pay-as-you-go” troop, you only pay for the campouts your scout attends. Two to three weeks before every campout, a Sign-up Genius will be sent out. Anyone who plans to attend needs to register (both scouts and adult leaders). Normally adults do not pay to attend.  Occasionally there are excursions that necessitate adults paying for their own portion to keep costs down for the scouts.  The scout fee may be paid via the Sign-up, when registering.  Or, use the sign-up genius to register only, then bring a check to the following Troop Meeting.

**Per BSA policy, scouts must always use First name, LAST INITIAL on sign-ups.  Never use your scout’s last name on a public sign-up.**

Cost varies by activity. For example, tent camping at Highroads in March cost significantly less than a white water rafting in West Virginia in June.

All outings require a Permission Form to be turned into the “Purple Box”, prior to the event. BSA requires we keep Medical Form (Part A & B) on file for every scout.  Scouts may not attend outings without this form.  The Medical form is updated annually and remains on file with the Troop. For outings longer than 72 hours (i.e. Summer Camp) BSA requires a physical and updated Medical Form Part C for ALL participants (even adults).

The New Scout Campout is a one-night campout at Willow Lodge at Camp Highroad in Middleburg, VA.  See the Troop Calendar for details.  A Sign-Up Genius is coming soon.

Click here for Summer Camp Registration. Crossover scouts have until April to register and pay for Summer Camp.  **Physical required for attending adults as well as scouts.**

Click here for more information on Troop Campout planning.

All active sign-ups can be found on the Sign-up Page.

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We encourage scouts to plan, organize, and transfer information among themselves. To facilitate this, each scout may receive their own troop e-mail address. Please contact the webmaster to request yours.  If they already have an e-mail account they would prefer to use instead, please let us know.

Recognizing that most scouts do not use e-mail as a primary means of communications, all parents are included on the “scouts” alias. Anything sent to that alias will go to the entire troop, parents and scouts alike. We encourage you to let your scout know when a troop announcement has been made so they can read the information themselves and plan accordingly.

For adult leaders, just like in person, any electronic correspondence requires 2-deep. For example, if a scout e-mails you asking for a Scoutmaster conference, your reply must include another adult like the Scoutmaster or ASM or scout’s parent.

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Troop 2012 is Boy-lead. This can be quite a transition… for parents.  Scouts control the program and the information flow. Adult Leaders step in for safety or support, but usually remain silent during the meeting and outings.  Adult Leader guidance happens before and after events in the form of “thorns and berries” – Do you feel confidently prepared?  How did the event run?  Will you make any changes for next time?  Scouts self-evaluate, learn, and grow.

At the end of every Troop meeting, there is a “closing circle” where announcements are made and parents may ask questions.  But “be prepared”, you’ll find things operate differently than the adult controlled Cub Scout world, and that includes the flow of information.

Parent involvement happens at a completely different level.   Adult Leaders or Assistant Scoutmasters (ASM) provide guidance and support.  Merit Badge Counselors select one or more of the 135 available Merit Badges to ‘counsel’ scouts through.  Adult Committee Members  manage things like new membership, money, fundraising, awards, outing arrangements, transportation, equipment, etc.  All these adults need to be Youth Protection Trained (YPT) and must complete an Adult Application.  Parent involvement is not currently required by the Troop, but it may be in the future to ensure the continued success of our scouts.

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Troop Layout

There are multiple “Patrols” within a Troop consisting of 6 to 8 scouts. Frequently there are a combination of ability levels from new scouts to high ranking scouts. Each Patrol has a “Patrol Leader” and “Assistant Patrol Leader“. The Patrol Leader determines when the monthly “Patrol Meetings” will be held. They may choose to have an outing, or work on rank requirements, or camping skills, or just do something fun. Patrols cook together, camp together, create a “Patrol Yell”, make their own flag, and compete against other Patrols in mini-competitions designed to test their skills.

Overseeing the Patrols are the Senior Patrol Leader (SPL) and Assistant Senior Patrol Leader (ASPL). The Senior Patrol Leader, supported by the ASPL, lead the weekly Troop Meetings. Once a month, the SPL, ASPL, and all Patrol Leaders gather for a Patrol Leader Council (PLC). At the PLC, these scout leaders discuss Troop Meeting plans, address Patrol concerns, discuss the progress of scouts, and any other concerns that affect the Troop and the progress of its members. The Scoutmaster (SM) meets with the SPL before and after the PLC to transfer knowledge and offer guidance.

In addition to Patrol Leader & Senior Patrol Leader, there are a host of other scout leadership roles including, Quartermaster, Historian, Scribe, Chaplin’s Aide, Librarian, and Den Chief. For a complete list of scout leadership roles, CLICK HERE.

Currently, there are 7 scout ranks: Scout, Tenderfoot, Second Class, First Class, Star, Life, and Eagle.

Although a scout may work on rank requirements as a group in a Patrol Meeting or during an outing, rank achievements are accomplished on an individual basis. Scouts are responsible for completing their rank requirements AND getting them signed off by the Scoutmaster, Assistant Scoutmaster, or another high ranking scout. Each scout advances at their own pace. It’s important to note that rank requirements can be fulfilled concurrently. A scout may fulfill a Second Class requirement AND a First Class requirement in the same campout. However, the same activity (i.e. cooking a meal for your patrol) cannot count twice. If you have a campout cooking requirement for Second Class and another one for First Class, you must cook two separate meals.

When a scout completes all the requirements for their rank, they request a Scoutmaster Conference. Upon successful completion, the scout then requests a Board of Review (BOR). The Board of Review is an interview held by 3 to 6 members of the Adult Committee. After a successful BOR, the scout officially advances to the next rank. His awards will be presented at the next quarterly Court of Honor (COH).

The first 3 ranks (Tenderfoot-2nd Class-1st Class) are mostly outdoor & skill requirements. The second 3 ranks (Star-Life-Eagle) are centered around responsibility, service work, and merit badge requirements.

For more information on rank requirements and advancement, click on the “Advancement” tab in the menu bar at the top of the page.

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